The Best Way to Clean Workplace Equipment

The Best Way to Clean Workplace Equipment
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Cleaning is an integral part of every office. Besides cleaning the office floors and other surfaces, you must also routinely clean office equipment, electronics, computers, phones, etc. in order to reduce the spread of germs.

In this article, we will talk about some of the best ways of cleaning office equipment in the most effective way.

Clean Group recommends hiring professional office cleaners for routine office cleaning, especially if you are not equipped with the required experience and/or resources for the same.

Why Clean Office Equipment

Office equipment such as desks, chairs, blinds, office printers, computers, etc. is some of the biggest hotspots for germs to grow and thrive. The average office desk reportedly contains more germs than an average toilet seat.

Some of these machines are extensively used and shared by everyone in an office space, especially the printers and coffee machines. Germs grow on these high-traffic surfaces and can easily spread throughout the facility and to users who come in contact with them, resulting in a quick spread of illness.

Why do you not want that?

Germs won’t always stay on the equipment and will eventually move on to the person who touches the surface and might enter their body, causing illness and making them sick. And when one person in your office is ill and still coming to work, it won’t take a lot of time for the infection to spread to others.

Basically, it will put all your workers’ health at risk and might also affect your business productivity and profits. If you don’t want that, go hire a commercial cleaning company.

How to Clean Office Equipment

Whether you are hiring a cleaning company or doing it yourself, knowing the best way to clean business equipment will help you in many ways. Here are some tips to help you along the way.


  • Select & use high-quality cleaning supplies.
  • Routinely disinfect shared office equipment, printers, telephones, keyboards and other devices after every use.
  • Only use TGA-approved cleaning products and disinfectants that are approved to be effective against COVID-19 and other pathogens.
  • Always turn the electronics off before cleaning and let them fully dry before you use them again.
  • Instruct your workers to keep their business desks clean and tidy. Provide cleaning wipes, disinfectants and other essential items for the same.
  • When applying disinfectant on a surface, let it sit for at least a few minutes or allow it to air dry for maximum effect.
  • Hire professional cleaning services from a reliable commercial cleaning company.


  • Do not use harsh chemicals such as ammonia or bleach for the cleaning of office electronics.
  • Rather than spraying the disinfectant directly on the equipment surface, use a clean cloth to wipe it with disinfectant for maximum effect and safety.
  • Do not clean the computer monitor using a paper towel or tissue.
  • If you’re planning to use a vacuum cleaner for dusting electronics, do not vacuum inside the machine.


One of the best ways to control the spread of bacteria and illness on your premises is to advise your workers to wash their hands well and at regular intervals, especially before eating and after using the toilet. If possible, place a hand sanitiser station at every entrance in and around your workplace.

How to Clean your Office Desk

In the sight of the covid-19 pandemic, it is advised to get the work desks of all employees cleaned at least once daily. Besides routine desk cleaning once every morning, make sure to instruct your workers to keep their desks clean and tidy at all times and avoid eating at their desks to prevent the spread of infections.

Before cleaning the work desk, remove all items from it. Then, wipe down the desk thoroughly using a clean cloth or microfibre cloth with an approved disinfectant. Or use disinfectant wipes if available. Wait for the disinfectant to air dry. Meanwhile, clean each and every item, including electronics, pen holder, computer, keyboard, phone, etc. carefully using disinfectant as needed. Put the items back on the desk once you’re done. If you are using a coffee mug or water bottle, make sure to clean it daily with water and soap solution.

Cleaning the Keyboard, Mouse, and Computer Screen

Use high-quality cleaning products and avoid harsh cleaning chemicals for the cleaning of electronic items such as the mouse, keyboard and screen. Cleaning these items once a day should be sufficient since they are not generally shared between workers.

Make sure to first turn the computer off and remove all plugs before you start cleaning. Shake the keyboard upside-down or use a brush to remove any loose crumbs and dust particles from between the keys. Use a compressed sprayer to clean any remaining dirt.

Finally, use a disinfectant wipe to gently clean the keyboard, including all keys, while avoiding letting the liquid slip into the openings. Follow the same steps to clean the computer screen and the mouse.

Let the devices dry completely before using. Avoid using hard chemicals to clean your computer screen. If needed, use a mild water-soap solution with a microfibre cloth to gently clean the display and remove marks from it.

Use compressed air or an air blower to clean the inside of your computer. Do not use liquids to clean the interior.

Cleaning other Office Electronics

Based on the particular cleaning needs and uses of different electronics such as printers, refrigerator, microwave, coffee machines, water dispensers, elevators, etc., they can be cleaned once every week or so. High-use machines, however, must be cleaned daily.

Cleaning tasks in a standard equipment cleaning job will include removing dust, wiping down all surfaces and disinfecting using wipes or microfibre cloth with a TGA-approved disinfectant to kill germs.

The process to clean these electronics is more or less the same as the process of cleaning computers and phones. Avoid using harsh chemicals on sensitive surfaces such as screens. For the cleaning of the glass of microwaves, printers and other machines, use a microfibre cloth or coffee filter.

You can use a disinfectant wipe to clean both your desk phone and your personal phone. If your desk phone is used by multiple people, make sure to wipe it clean after every use.

When cleaning the elevator, do not miss disinfecting elevator buttons and other touchpoints.

How to Clean Workplace Furniture and Blinds

Besides electronics, it is also important to routinely clean chairs and other furniture and upholstery in a commercial facility. Why? Because these also happen to be high-traffic items that are generally shared and used by multiple people and touched multiple times throughout the day and might contribute to the spread of infections.

Personal chairs of individual workers that are not generally shared by others can be cleaned once a day using disinfectant wipes or microfibre cloths, especially the armrests.

Other frequently touched furniture items, including the front desk, reception furniture, sofa, couches, benches, canteen desks, tables, etc. must be routinely wiped and carefully disinfected to kill germs.

Office blinds, curtains and other upholstery should be ideally cleaned or washed at least once a week for the best safety from bacteria.

Hiring the Best Commercial Cleaning Company in Sydney

We understand it can be quite overwhelming to follow all these steps and tips while protecting the health and safety of your workers, especially when you have little time or patience for cleaning. In that case, we suggest you hire a professional office cleaning company like Clean Group and forget your cleaning worries.

Clean Group is a commercial cleaning services provider based in Sydney, Australia and a top-rated cleaning company trusted by hundreds of customers for their cleaning needs. We have over two decades of cleaning experience with expertise in the cleaning of business equipment, machines and furniture items.

We use top-quality cleaning supplies and eco-friendly products to offer a wide range of services, which include the cleaning of floors, surfaces, desks, computers, windows, carpets, kitchens, toilets, bathroom, and other areas of your workplace. Our all-inclusive cleaning service will also include routine disinfection of touchpoints and sensitive areas such as toilets.

Clean Group has a team of 70+ full-time & trained cleaners, who are well-experienced and fully insured. Our cleaners can be at your place within hours for routine, daily, weekly or monthly cleaning of your commercial facility anywhere in Sydney NSW.

Other cleaning services offered by Clean Group include gym cleaning, warehouse cleaning, businesses cleaning, school cleaning, childcare centre cleaning, events cleaning, and NDIS cleaning & maintenance. Contact us for the best cleaning services on a budget.

To hire a cleaning service or cleaner from Clean Group, you can visit our website and request a quote using the contact form, sending us the details of your cleaning project and facility.

For emergency commercial cleaning, you can also call us on our 24×7 helpline number at 1300 141 946 to get a cleaner as soon as within 24 hours. We are also reachable via email for support and cleaning service booking. For more information about the types and range of cleaning services offered by Clean Group, please visit our website

Ready to speak to us?Call 1300 141 946


About the Author

Hi, this is Beau. I am a full-time accountant and part-time writer, working with Clean Group for over six years now. I mostly work at the back end, managing the company accounts and keeping everything organised. Having been in this business for almost a decade now, I know how to successfully manage a cleaning business and bring profits without compromising quality and ensuring the best value of money for my customers. I also routinely participate in the process to create cleaning packages that are centred on customers’ needs and designed to be affordable yet profitable for the company.

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