Coronavirus Prevention: How To Keep Your Office Clean

Posted On: July 7th, 2020 Author: Stephen Matthews

In the wake of COVID 19, local officials across the countries had issued mandatory lockdown to different suburb and states. Millions of people had secured themselves at home. Small business across Australia and all over the world are scrambling to stay afloat. Restaurants continue to shut down their in-store dining. Business owners are left with unprecedented decisions to make.

Life will not be back to normal until treatment and vaccine are pronounced. We need to be ready for a new way of living to protect ourself, our family, and our community. Sanitizing and disinfecting cleaning are ways to protect yourself in this pandemic.

For people like me who goes to the office day in and day out to earn a living, post COVID means working from home. Strict social distancing guidelines were implemented for those who are task to report to the office. Virtual meetings are so trendy today. Frequent hand washing and sanitizing signs are almost on every visible corner to remind people and be mindful of their hygiene. Have you ever thought of how businesses and employers protect their employees in the middle of this pandemic?

Please feel free to read through this article. Learn more about how Clean Group manages to be on top of this pandemic.

A Detailed Coronavirus Prevention Guide To Keep Your Office Clean


First, employers hold the primary responsibility for providing a safe and healthy workplace for all of their employees. In this time of the pandemic, employers had taken extra steps to ensure that everyone who works for them is taken care of. Before I get into the six best practices, your employers need to employ a commercial cleaner that knows and had familiarized with Coronavirus Cleaning Techniques. This cleaner should use the right cleaning products.

Touchpoints like keyboards are notorious for being dirty. Your office cleaner must pay attention to palm rests, space bars, and the cracks and crevices. The common surfaces like the kitchenettes, conference tables, and countertops need to be cleaned more often to stop the spread of germs.

Office supplies like staplers, photocopiers, and pens are actual criminals for spreading germs. It is vital that your office cleaners and you to take time and clean down these supplies.

Cleaning companies are refocusing their operations to disinfecting cleaning—a more profound form of cleaning which attempts to specifically counter the Coronavirus threat.

Second, education is an important piece. Employers need to educate their employees on what are the signs and symptoms of COVID 19 and other upper respiratory infections and what they should do a result of exposure.

The third element is implementing social distancing. There are many ways on how you can do social distancing depending on the industry that you are involved in:

  • Telecommuting has become very common.
  • Rearranging work environment so that people are spaced farther apart to meet that six feet in between guideline.
  • Alternating or staggering shifts is an option to keep the overall number of employees in an area from mitigating risk.

In terms of overall administrative options, employers need to ensure that there are enough supplies like tissues and hand sanitizers around. They can also install no-touch garbage bins to protect the population.

A responsible employer should also determine the overall risk group of the job activities your employees participate in. There is a guide on how an employer decides about what they need to have to keep their people safe.

It has to be known that the employer is willing to accommodate people who have concerns while they are at work. Employers can offer to move people into positions that do not have as many face-to-face interactions.


In 2020, the COVID 19 pandemic caused the widespread temporary closure of businesses, schools, and institutions that were deemed non-essential. As these entities prepared to begin to reopen, the CDC released guidance for cleaning and disinfecting public spaces, workplaces, businesses, schools, and homes.

The CDC guidance is intended for everyone whether they in own a business, run a school, or want to ensure the cleanliness and safety of their home. As stated by the agency, reducing the risk of exposure to COVID 19 by sanitizing and disinfecting cleaning is an integral part of reopening public spaces that require careful planning. Cleaning and disinfecting public areas requires developing a plan, implementing the plan, and maintaining and revising the plan.

Businesses should develop a plan by evaluating the workplace, school, home, or business to determine what kind of surfaces and materials make up that area. Most surfaces and objects will need regular routine cleaning. However, frequently touched surfaces and objects like light switches and doorknobs will need to be cleaned and then disinfected to further reduce the risk of germs on surfaces and objects.

Once a plan is in place, it is time to take action. Read all manufacturer’s instructions for cleaning and disinfection products that will be used. Wear gloves and other required personal protective equipment to begin the process of cleaning and disinfecting.

The general framework for cleaning and disinfection practices include:

  • First, clean the surface or object with soap and water
  • Disinfect using an EPA-approved disinfectant. If an EPA-approved disinfectant is unavailable, use a third cup of bleach and add it to one gallon of water or 70% alcohol solution to disinfect. Do not mix bleach or other cleaning and disinfecting products together.

The businesses should update their plan based on updated guidance and their current circumstances. This can be achieved by:

  • Continuing routine cleaning and disinfecting
  • Maintaining safe behavioural practices
  • Considering practices that reduce the potential for exposure

These are just a few of the so many things you need to know cleaning and disinfecting public spaces provided in the CDC’s reopening guidance.

Workers and Employees

There are several things an employee can do to protect himself and others from COVID 19 in the workplace.

  • Follow distancing measures issued for your location and stay informed through information from trusted sources like your local health authority.
  • Stay at home and avoid direct contact with anyone if you are unwell or even have a mild cough. This will help protect your colleagues at work and your family members at home.
  • If you are feeling well and need to go to work, you can reduce your risk of catching the virus by avoiding crowded public transport. If possible, you can go by bike or by walking. Otherwise, discuss with your supervisor if you can work from home.
  • At work or at home, use the stairs instead of elevators.
  • Avoid using your hands to touch common objects like elevator buttons, door handles, and staircase railings.
  • Mobile phones are used everywhere. You must avoid placing your phone on communal surfaces and clean them frequently. Think about cleaning behind the case cover as well.
  • High contact surfaces like doorknobs, elevator buttons, and faucets are known to have a lot of germs. Wash your hands after touching these surfaces.
  • Personal items like purses and backpacks should be kept off the floor and communal surfaces. This helps the stop of spreading the germs.
  • If you work in an office, create distance-based meetings either through videoconferencing or by maintaining at least 1-metre space between people in the same room.
  • If you work in contact with the public, stay at least 1 metre away from others as much as you can.
  • After commuting to and from work and throughout the day, clean your hands frequently and thoroughly.
  • Avoid touching your eyes, mouth, and nose.
  • Ventilate your workplace regularly, keeping the windows open, if possible.
  • Avoid crowded places and unnecessary public activities.
  • Find no-contact ways to greet your colleagues and express affection to your friends and family. While maintaining physical distance – stay social. Contact your family and colleagues regularly to check how they are coping.
  • Remember to seek ways to keep active and positive.

You see, this pandemic is far from being over. This virus is not joking and should not be taken lightly. This virus had spread worldwide, which made the World Health Organization declared it as a pandemic. Death toll started to rise, and everyone is asking the same question: when will the pandemic end? Even if the pandemic officially ends before a vaccine is ready, the virus may reappear seasonally. Vaccines will continue to protect people. It may take years to create, disruptions to most people lives will not necessarily last the full duration.

Breakthroughs in treatments and preventions of symptoms can make the virus much less dangerous, and therefore require less extreme containment measures. The pandemic will end. Its legacy is long-lasting but not at all bad; the breakthroughs, social services, and systems we develop can be used to the betterment of everyone. If we take inspiration from the successes and lessons from the failures, we can keep the next pandemic so contained that our children’s children will not know its name.

Let us join hands in protecting ourselves, our family, and our community by being aware and cautious. This pandemic will soon end if all of us will join hands and cooperate on what is necessary to win this war. It will all start from ourselves. Please remember that sharing is caring. If you liked what you read, feel free to share this to your social media accounts.

Category: Cleaning Guide

About the Author

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This is Stephen from Clean Group. I work as a full-time commercial cleaning manager and part-time writer with Clean Group - a commercial cleaning company based in Sydney, Australia. I have over 10 years of experience in working with different cleaning companies around Sydney, providing as well as managing office cleaning, carpet cleaning and other commercial cleaning jobs for both households and individuals in Australia. I also share cleaning tips and write about my experience on this website.

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